ACCOMMODATION
GUARANT International has been appointed as the official hotel accommodation agent for the 36th International Conference on Acoustics, Speech and Signal Processing (ICASSP 2011) and will handle all related arrangemenents.
A number of hotels of various categories at reduced rates will be available for participants of ICASSP 2011.
Please note that price of accommodation is not included in the registration fees.
LIST OF HOTELS
All hotels are located within a reasonable distance from the Prague Congress Centre. See the MAP HERE.
All rates
quoted are in USD per room per night including breakfast and 10 % VAT.
1 Change of the date of departure at Corinthia Hotel Prague is possible until 12 noon prior to the scheduled arrival date. In case the request of a change is received by the Conference Secretariat after 12 noon, hotel will charge you one night cancellation fee for shortened stay.
2
Change
of the date of departure at Holiday Inn is possible until 12 noon prior to the scheduled arrival date. In case the request of a change is received by the Conference secretariat after 12 noon, hotel will charge you cancellation fee for shortened stay according to their valid cancellation policy (100% of price for each cancelled night).
* Travelling time to the Conference Venue (by public transport)
Zone 1 – less than 5 min
Zone 2 - from 5 to 10 min
Zone 3 – from 10 to 15 min
Zone 4 – from 15 to 18 min
HOW TO MAKE A HOTEL RESERVATION
To make a hotel reservation, it is necessary to fill in the ON-LINE ACCOMMODATION FORM
Please note that the on-line Accommodation Form is only accessible with a password. Simply fill in the Personal Data Form and a password will be sent to you. Your password is the same for all on-line forms.
Reservations will be processed on a “first come, first-served” basis. Due to heavy demand and to the fact that distribution of rooms in many hotels is limited, accommodation cannot be guaranteed after March 20, 2011 although GUARANT International will make every effort to meet participants’ requirements.
Any reservation made after March 20, 2011 is subject to availability.
All rates quoted are per room per night including breakfast and 10 % VAT. Should VAT change before the beginning of the Conference, the Conference Secretariat will automatically change the price of your hotel room and inform you in writing about the new rate.
Extras are to be paid directly at the hotel reception before departure.
RESERVATION CONFIRMATION
A one-night deposit is required to guarantee the reservation. After the first night deposit is received, your hotel reservation will be confirmed by e-mail. The remaining amount has to be paid directly to the hotel upon check-in/out.
A one-night deposit must be paid before March 20, 2011.
METHODS OF PAYMENT
Hotel accommodation must be paid in USD by:
Credit card:
For payments through the On-line Payment System (available after login) only Mastercard/Eurocard and VISA credit cards are accepted. These payments will be charged in USD.
Please note, that payment through the On-line Payment System is available once the Letter of Confirmation is received.
In case you would like to use other credit cards such as Diners Club or American Express, please note, that these would be charged in local currency – Czech crowns (CZK) at the exchange rate of the Czech National Bank on the date of payment.
The approximate exchange rate is
1 USD = 17,671 CZK (January 2011).
For payment using Diners Club or American Express Card please complete Credit Card Payment Authorization Form and kindly send it signed by a card holder to Conference Secretariat by fax: + 420 284 001 448 or scanned copy via e-mail:
icassp2011@guarant.cz
.
Bank transfers:
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Bank name
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Československá obchodní banka, a.s.
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Bank address
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Na Příkopě 18, 110 00 Prague 1, Czech Republic
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SWIFT/BIC
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CEKOCZPP
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Account name
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GUARANT International spol.
s.r.
o.
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Account number
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240784940/0300
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IBAN
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CZ32 0300 0000 0002 4078 4940
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Details of payment
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ICASSP 2011 / participant's name
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The participant’s name should be clearly legible otherwise the payment cannot be identified.
All payments made by bank transfer have to be net of all bank charges. The payer pays the bank charges of their bank, and the beneficiary pays the charges of their bank, if any.
To simplify the identification of your payment please enclose a copy of your bank transfer with the registration form and send it to the Conference Secretariat by fax: +420 284 001 448 or e-mail: icassp2011@guarant.cz
CANCELLATIONS, CHANGES AND REFUNDS
Please inform GUARANT International about any amendments or cancellations in writing by fax: + 420 284 001 448 or e-mail: icassp2011@guarant.cz. Telephone amendments will not be accepted.
Date of delivery of your written cancellation to the Conference Secretariat will be considered as the date of cancellation.
Please do not contact the hotel directly for any reservation changes or cancellations. The appropriate refunds will be made after the Conference.
CANCELLATION CONDITIONS
The following cancellation conditions apply to the cancellation or shortening of a hotel reservation:
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Cancellation before and on April 23, 2011
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full refund less 40 USD handling fee
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Cancellation after April 23, 2011
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one night cancellation fee
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No show
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one night cancellation fee
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In case of a no show, the room will be kept for the guest until 12 noon of the day following the date of expected arrival; the room will then be released.
Change of the date of arrival is possible until 12 noon prior to the scheduled arrival date. In case the request of a change is received after 12 noon, a one-night cancellation fee will be charged.
Change of the date of departure at Corinthia Hotel Prague is possible until 12 noon prior to the scheduled arrival date. In case the request of a change is received by the Conference Secretariat after 12 noon, hotel will charge you one night cancellation fee for shortened stay.
Change
of the date of departure at Holiday Inn is possible until 12 noon prior to the scheduled arrival date. In case the request of a change is received by the Conference secretariat after 12 noon, hotel will charge you cancellation fee for shortened stay according to their valid cancellation policy (100% of price for each cancelled night).
The Conference Secretariat reserves the right to charge a handling fee of 40 USD at any name change of a hotel reservation.
TERMS OF PAYMENT
For reservations after March 20, 2011: Please note that payment by bank transfer is possible only until April 30, 2011.
After this date only payments by credit cards will be accepted (you can either use on-line payment system or send us an authorization form as mentioned below).
ACCOMMODATION FOR PEOPLE WITH DISABILITIES
"Please contact Guarant international at icassp2011@guarant.cz for help with any special needs."